Most firms don’t realize they have a Bluebeam problem.

Not because anything is “broken.”

But because loss of control around collaboration, access, and ownership often happens quietly until leadership starts asking uncomfortable questions.

To set context:

Bluebeam includes Org Admin, which provides foundational license administration and visibility into user license assignments

Org Admin Pro builds on that foundation by adding visibility and governance around Studio and Bluebeam Cloud collaboration, helping organizations manage access, ownership, and engagement more intentionally around cloud collaboration.

Questions like:

• Do we actually know which users are actively collaborating in Studio and Bluebeam Cloud?”
• Who actually has admin access right now?
• Was John the only one with access to that Studio data when he left the organization?

If those sound familiar, you’re not alone.

The Quiet Problem Nobody Owns

In most organizations, Bluebeam administration isn’t anyone’s full-time job.

IT typically handles licensing and user access. But ownership of Studio Projects, Sessions, and collaboration workflows is almost never standardized.

It’s usually split between:

• IT
• Operations
• Project leadership

And when ownership is shared… coordination usually isn’t.

What we see instead:

• Shared accounts used to own and manage multiple Studio Projects and Sessions
• Everyone creating and managing Studio Sessions their own way, with no consistent standards
• Power users self-managing Studio access and collaboration
• Limited visibility into who owns Studio data and how it’s being used internally and externally
• No clear protocol for what happens to Studio data once collaboration is complete
• No oversight into how teams are coordinating work through Studio across the organization

This approach works… until it doesn’t.

Where the Real Cost Shows Up

1. License Waste You Can’t See

   Without insight into Studio and Bluebeam Cloud engagement, organizations struggle to connect collaboration investments to measurable outcomes when cost justification questions arise.

    

2. Security & Access Risk

   Former employees, external collaborators, or over-permissioned users often retain access longer than anyone realizes. That’s not just messy, it’s risky

3. Slower Project Startups

   When Studio access, ownership, and permissions aren’t clearly defined, onboarding stalls. Reviews slow down. Projects feel heavier before they even start.

As friction increases, teams often revert to older workflows instead of collaborating in Studio, causing adoption to falter.

None of this shows up as a “Bluebeam issue.”

It shows up as cost pressure, delays, and risk exposure.

What Org Admin Pro Adds That Most Teams Don’t Have

Org Admin Pro gives administrators a smarter way to manage users, permissions, licenses, and Studio activity from a single interface, not scattered spreadsheets and manual lists.

Here’s what teams gain when they upgrade:

🔍 Unified View of Users& Activity

Admins can see not just who has a license, but how they’re using it; including projects and sessions attended or owned.

🔒 Granular Security & Access Control

Control which groups and individuals can access Bluebeam Studio and Bluebeam on web and mobile. You can even block specific external collaborators from accessing your organization’s Projects or Sessions.

🔄 Easy Ownership Transfers

If a project or session owner leaves or changes roles, Org Admin Pro lets you transfer ownership with a few clicks and no back-and-forth password resets.

📊 Enhanced Reporting &Insights

Org Admin Pro includes usage statistics and activity reports that help you identify power users and understand engagement across teams.

🛠 Project & Session Management

Admin scan restrict access to sessions to invited users only, open projects directly in Bluebeam Revu, delete outdated ones, and manage external collaborator access.

Bluebeam includes Org Admin, which provides foundational license administration.

Org Admin Pro builds on that foundation by adding visibility and governance around Studio and Bluebeam Cloud collaboration, helping organizations better manage access, ownership, and engagement.

The Moment Leaders Start Paying Attention

Most organizations come to us after one of these moments:

• Project delays tied to review bottlenecks
• Rising software costs with no usage visibility
• A security or access review
• Leadership asking for tighter governance

By then, the problem has already been expensive.

What Org Admin Pro Actually Solves

Org Admin Pro isn’t about adding process, it’s about bringing control and visibility to Studio collaboration and data ownership that often quietly drift over time.

What changes when it’s done right:

• 📊Clear visibility into Studio and Bluebeam Cloud engagement: Such as understanding who is collaborating, where activity is happening, and how Studio is being used across the organization.

• 🔐 Lower security risk through managed Studio access and ownership: By reducing exposure by ensuring Projects and Sessions have clear owners, defined access, and appropriate external collaboration controls.

• 👥 More predictable onboarding, offboarding, and Studio access transitions: ensuring users gain the right Studio access when they join — and that Projects and Sessions remain accessible and owned when roles change or employees leave.

• 🧠 Less administrative uncertainty for IT and operations teams: replace ad hoc fixes and shared knowledge with structured oversight of Studio collaboration.

• 📈 Greater confidence when leadership asks about collaboration governance: answer questions about access, ownership, and collaboration practices with clarity instead of assumptions.

Instead of reacting, teams finally know where things stand.

Who This Is Really For

OrgAdmin Pro is built for organizations where:

• Bluebeam is business-critical
• User counts are growing
• Multiple teams or regions are involved
• There is a desire to reduce data loss risk from employee turnover
• Teams want better visibility, coordination, and consistency when collaborating through Studio
• Leadership wants managed collaboration control and risk reduction — not surprises

If you had to answer “Who owns our Studio data, who has access, and what happens when collaboration ends?” today… and that answer feels unclear — this matters.

👉 Contact us today to learn more!